Market Guide 2017
for Enterprise Legal Teams
Familiarity with SharePoint
Several contracts and legal teams are familiar with storing documents in SharePoint libraries. Familiar user interface and document management capabilities through productivity tools like Microsoft Word along with the minimal need for data migration for storage, retrieval, and search makes user adoption relatively quicker.
Adherence to data storage policies
Contracts may contain sensitive intellectual property or customer personal information. This is the common scenario in life sciences, financial services, and healthcare industries, among others. Organizational policies for legal or compliance reasons may prevent IT from the usage of external repositories and SaaS-based products for data storage.
Full control over the infrastructure
Administrators of on-premise implementations have full control of the infrastructure including choice of upgrades, patch deployments, downtimes, backup, and storage procedure.
Extending IT investments
Organizations that have invested in IT support team and SharePoint license and servers may want to stay away from additional spend on cloud storage and licenses to implement contract management.
Simpler integration with LOB applications
The need to communicate with existing line of business systems for shared master data or financial data may require contracts to be stored and managed on-premise. This will also avoid configuring the company’s public networks and dealing with firewall settings.
Broader customization options
Both at an application and underlying infrastructure level, IT has a lot more control with on-premise installations (compared to a cloud install). From choosing which content databases store which site content to corporate themes to integrations and reports, a broader range of customizations are possible